Privacy notice

Privacy Information
At Robotech Recruitment we are committed to protecting your personal information. Your personal information (also called ‘personal data’) is the information which identifies you as an individual that we get
from you and others in various ways.

Data Protection Act 2018 (DPA 2018) on 23 May 2018. … The DPA 2018 supplements the EU General Data Protection Regulation (GDPR)

The aim of this privacy policy is to let you know what personal information we collect from you when you
apply for a job with us, when you use our website and when you contact us, how we
store and use it, and how you can access and manage this information.
Your personal information may be stored online and therefore we take steps to
ensure that our systems are well protected.

Please note that this privacy policy only covers Robotech Recruitment. Other
websites belonging to us or accessible via links are not covered by this policy. If you
access any of these sites, please check the privacy policy applicable to these sites (if
any) before you submit any of your personal information to them.
So, what personal information do we collect about you?
We process the following types of personal data about you:
 Contact details
 Identification information
 Information about past and current employment
 Education and qualifications
 Information about your lifestyle

We collect the personal information requested on our application forms and contact
forms together with any comments or remarks that you may provide in free text fields
(such as personal statements) or CVs (where applicable). We may also keep a
record of references received from third parties (including those you give us, credit
reference and fraud prevention agencies) and of any other correspondence or
communication between you and us, whether written, e-mailed, or as a result of
visits, interviews or recorded telephone calls.

We will (unless it is impractical) tell you if we obtain and store information from any
other source and also how we intend to use it in accordance with this privacy policy.
Making sure your personal data is secure
Whilst we take steps to protect user privacy, no data transmission over the internet
can be entirely secure. We therefore do not guarantee the security of personal
information that you send to us, or your use of the site. Any personal information you
do send is at your own risk but once we receive it, we use strict procedures to
safeguard it.

How do we use your personal information?
In connection with a contract between you and us or an employer…

We may use and process your personal information where it is necessary for us to
do so to in connection with or anticipation of a contract between you and us or an
 to process your job application and otherwise manage the recruitment process
 help potential employers assess and process your job application;
  help potential employers check and confirm the references that you provide as part of your job application;
 check with any necessary regulatory, industry and/or security authorities relevant to the position that you have applied for;
Our Legitimate Business Interest…
We may use and process your personal information where it is necessary for us to
pursue our legitimate interests as a business for the following purposes:
 help us identify you so we know who we are talking to;
 help prevent and detect fraud or loss;
 to contact you with information about opportunities that you might be interested in from time to time via phone or post;
 assess risk, carry out market research, statistical analysis, test systems, improve the way that we run our recruitment
process and your application (including quality assurance) and analyse your application and recruitment history;
 train staff and monitor our services. This may mean that we record our conversations or our correspondence with you to make sure we are providing you with a good service and to make sure we keep to our legal and regulatory obligations.
Where you have provided consent…
We may use your personal information where you have consented for us to do so
 to contact you by email or other electronic means about opportunities that you might be interested in from time to time;
 to provide you with job alerts.

This consent can be withdrawn by logging-in to your account on the website and
updating your details.

Unless otherwise stated, we will hold data processed through contractual and
legitimate interests indefinitely. Data processed via active consent will continue to
receive marketing relative to the initial opt-in until we have received a request to

Who do we disclose your personal information to?

We may make your personal information available to agencies and employers who
subscribe with us or use our Website, working within the above ways in which we
use your data. These clients may then use that information to contact you about
specific roles via email, phone or post. Other clients or agencies should not send
direct marketing messages by email or SMS to you unless you have consented
(opted in) to this.

We may disclose your personal information to any member of our group, our ultimate
holding company and its subsidiary companies.

We may disclose your personal information to third parties:
 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective
seller or buyer of such business or assets.
 If Robotech Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about
its customers will be one of the transferred assets.
 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to
enforce or apply our terms and conditions to and other agreements; or to protect the rights, property, or safety of Robotech Limited our customers, or others.

How can you find out what personal information we hold about you?

You are entitled to see the personal information that we hold about you at any time.
(If you write to, email or phone us and ask to see this information, it is known as a
‘subject access request’ or ‘SAR’ for short) You can do so by:

 e-mailing us at inserting the words ‘Data Request’ in the heading or
Even if you don’t want a copy of your personal information, you can still contact us to
check that the personal information that we hold is accurate or to let us know of any
changes to your personal information. We always try to ensure that the information
we hold is accurate, up to date and relevant and, as you are applying for a job with
us, it is important that we have the right information in order to be able contact you.
we will be more than happy to make changes or to correct any inaccuracies.

You have the following rights when it comes to your data:
 to object to any legitimate business interests processing;
 to withdraw consent (only in respect of any processing which depends on consent);
 to ask for your data to be updated or corrected (where it is inaccurate);
 if we have carried out any automated decision making as part of recruitment practices, contest any such decision and ask for a human intervention;
 ask for the client to stop processing for any reason or exercise their right to be forgotten;
 ask for a copy of their information that they have provided to you electronically (such as their CV) in a portable format;
 complain to the ICO.​