At Robotech Recruitment we are committed to protecting your personal information.
Your personal information (also called ‘personal data’) is the information which identifies you as an individual that we get
from you and others in various ways.
Under the General Data Protection Regulation 2018 (“GDPR”) specific obligations are
placed on us in the way we handle this type of information.
apply for a job with us, when you use our website and when you contact us, how we
store and use it, and how you can access and manage this information.
Your personal information may be stored online and therefore we take steps to
ensure that our systems are well protected.
websites belonging to us or accessible via links are not covered by this policy. If you
any) before you submit any of your personal information to them.
So, what personal information do we collect about you?
We process the following types of personal data about you:
Information about past and current employment
Education and qualifications
Information about your lifestyle
We collect the personal information requested on our application forms and contact
forms together with any comments or remarks that you may provide in free text fields
(such as personal statements) or CVs (where applicable).
We may also keep a record of references received from third parties (including those you give us, credit
reference and fraud prevention agencies) and of any other correspondence or
communication between you and us, whether written, e-mailed, or as a result of
visits, interviews or recorded telephone calls.
We will (unless it is impractical) tell you if we obtain and store information from any
Making sure your personal data is secure.
Whilst we take steps to protect user privacy, no data transmission over the internet
can be entirely secure. We therefore do not guarantee the security of personal
information that you send to us, or your use of the site. Any personal information you
do send is at your own risk but once we receive it, we use strict procedures to
How do we use your personal information?
In connection with a contract between you and us or an employer…
We may use and process your personal information where it is necessary for us to
do so to in connection with or anticipation of a contract between you and us or an
to process your job application and otherwise manage the recruitment process
help potential employers assess and process your job application;
help potential employers check and confirm the references that you provide as part of your job application;
check with any necessary regulatory, industry and/or security authorities relevant to the position that you have applied for.
Our Legitimate Business Interest…
We may use and process your personal information where it is necessary for us to
pursue our legitimate interests as a business for the following purposes:
help us identify you so we know who we are talking to;
help prevent and detect fraud or loss;
to contact you with information about opportunities that you might be interested in from time to time via phone or post;
assess risk, carry out market research, statistical analysis, test systems, improve the way that we run our recruitment
process and your application (including quality assurance) and analyse your application and recruitment history;
train staff and monitor our services. This may mean that we record our conversations or our correspondence with you to make sure we are providing you with a good service and to make sure we keep to our legal and regulatory obligations.
Where you have provided consent…
We may use your personal information where you have consented for us to do so
to contact you by email or other electronic means about opportunities that you might be interested in from time to time;
to provide you with job alerts.
This consent can be withdrawn by emailing us at firstname.lastname@example.org
Unless otherwise stated, we will hold data processed through contractual and
legitimate interests indefinitely. Data processed via active consent will continue to
receive marketing relative to the initial opt-in until we have received a request to
Who do we disclose your personal information to?
We may make your personal information available to agencies and employers who
subscribe with us or use our Website, working within the above ways in which we
use your data. These clients may then use that information to contact you about
specific roles via email, phone or post. Other clients or agencies should not send
direct marketing messages by email or SMS to you unless you have consented
(opted in) to this.
We may disclose your personal information to any member of our group, our ultimate
holding company and its subsidiary companies.
We may disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
If Robotech Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to
enforce or apply our terms and conditions to and other agreements; or to protect the rights, property, or safety of Robotech Limited our customers, or others.
How can you find out what personal information we hold about you?
You are entitled to see the personal information that we hold about you at any time.
(If you write to, email or phone us and ask to see this information, it is known as a
‘subject access request’ or ‘SAR’ for short) You can do so by:
e-mailing us at email@example.com inserting the words ‘Data Request’ in the heading or
Even if you don’t want a copy of your personal information, you can still contact us to
check that the personal information that we hold is accurate or to let us know of any
changes to your personal information.
We always try to ensure that the information we hold is accurate, up to date and relevant and, as you are applying for a job with us, it is important that we have the right information in order to be able contact you.
we will be more than happy to make changes or to correct any inaccuracies.
You have the following rights when it comes to your data:
to object to any legitimate business interests processing;
to withdraw consent (only in respect of any processing which depends on consent);
to ask for your data to be updated or corrected (where it is inaccurate);
if we have carried out any automated decision making as part of recruitment practices, contest any such decision and ask for a human intervention;
ask for the client to stop processing for any reason or exercise their right to be forgotten;
ask for a copy of their information that they have provided to you electronically (such as their CV) in a portable format;
complain to the ICO.
Our website, like many others, stores and retrieves information on your browser using cookies. This explains how we use them on our website.
A cookie is a small piece of data that our website asks your browser to store on your computer or mobile device. Generally, it contains certain information that is not personally identifiable to you, but is used to improve and personalise your web experience. For example, a cookie can include the date and time of visits to the website, the sites visited just before and just after it, the pages viewed, and the time spent on the website.
Based on length, there are Session Cookies and Persistent Cookies. Session cookies are deleted from your computer when you close your browser, whereas persistent cookies remain stored on your computer until deleted, or until they expire. Session cookies are used to remember your browsing selection or provide you with secure access to some of the services on the website. Persistent cookies are used to recognise you as a repeat visitor to the Website and adapt its content in line with your preferences.
If you interact with the content of our Website, third-party cookies may also be installed (for example, by clicking on social media buttons or viewing videos housed on other sites). They are established by a domain different than our website and are subject to the relevant websites’ policies. We cannot access the data stored in cookies of other websites when you browse these other websites.
You can decide to withdraw your consent at any time by deleting the cookies on your computer (or mobile device) using the settings and configuration of your Internet browser.
Our system will automatically create cookies when you visit our website. Cookies are not necessary for the use of our Website, so you can block or disable them by configuring your browser to allow you to block the installation of some or all cookies. Almost all browsers allow you to be alerted to the presence of cookies or block them automatically.
If you block cookies, you can continue to use our website, although some services may be limited and you may not experience the full functionality of our website. For more information on deleting, disabling or blocking cookies, please visit www.aboutcookies.org
We reserve the right to amend, update or adapt this Cookies Policy to reflect any changes in legislation or in the interpretation by the relevant data protection agency.
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
This website may contain sponsored links and adverts. These will typically be served through any advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use. Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.
We may operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites and are usually highlighted with a different colour)
Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media. Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Overview of the GDPR – General Data Protection Regulation
Privacy and Electronic Communications Regulations 2003
The Guide to the PECR 2003
Policy last updated 25th May 2018